Joslin Diabetes Center

Accounts Payable Associate

US-MA-Boston
4 weeks ago(12/27/2017 4:02 PM)
Job ID
R3034-18
# Positions
1
Category
Administration

Overview

The Accounts Payable Associate is responsible for processing accounts payable invoices and issuing vendor checks.    

 

No inquiries from Staffing Agencies at this time please.

Responsibilities

  • Prepare and process purchase order invoices, non-purchase order invoices and miscellaneous expense vouchers using the accounts payable system and following written procedures. Maintain integrity of the vendor master file by ensuring accuracy of data including vendor information, dollar value of invoices, and account numbers. Document any vendor discrepancies within the vendor folder, and bring to the attention of supervisor(s). Maintain confidentiality of all accounts payable records
  • Respond to all internal and external inquiries regarding invoices via incoming and outgoing phone calls, mail, and e-mail.
  • Process and print checks to vendors each week and on-demand checks to vendors as needed. Notify bank of stop payments, void checks and manual checks. Match all invoices with checks for review by CEO and/or Controller
  • Open and sort incoming mail. Maintain filing system of open invoices within accounts payable.
  • Respond, research and resolve inquiries and purchase order problems from internal staff and external vendors.
  • May undertake projects as requested

 

Qualifications

  • High School diploma
  • Minimum of 1 – 3 years’ business experience within an office environment, preferably within an accounts payable department.
  • Requires basic math skills in addition, subtraction, multiplication, division of whole numbers, fractions, or decimals using a calculator to review and prepare invoices.
  • Requires a demonstrated customer service orientation to ensure a positive, courteous, helpful and professional manner to staff and visitors at all times, either in person or through telephone contact.
  • Ability to use keyboard to accurately enter data and prepare checks is required
  • Excellent customer service skills and problem resolution skills.
  • Basic Microsoft office skills.
  • Ability to plan, organize and execute multiple tasks in an active office environment.
  • Ability to produce high quality accurate work against weekly and/or daily deadlines with little direct supervision and numerous interruptions is required.
  • Lawson systems experience useful.

Joslin Diabetes Center is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other status protected by law.

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