Joslin Diabetes Center

Administrative Coordinator (Fellowship & Visitor Program and Center for Innovation in Diabetes Education)

Location US-MA-Boston
Posted Date 2 weeks ago(2/6/2018 1:38 PM)
Job ID
# Positions


The Administrative Coordinator (Clinic) is responsible for all administrative aspects of the Fellowship and Visitor program including inquiries, schedules, registration and correspondences.

Other responsibilities include the coordination of and the assessment, planning, development, and evaluation of Center for Innovation in Diabetes Education (CIDE) programs and the materials used for patient education and for continuing education of staff.

This position serves as the project manager for both the Observership Program for HealthCare Professionals and the CIDE efforts.


This is a wonderful opportunity to help grow and grow with the Corporate Education and Visitor/Fellow Program in the Joslin Clinic.

In this key support role, you will use your superior organizational and relationship building skills to facilitate the Visitor/Fellow process and help connect national and international healthcare professionals wanting to visit with and learn from the world renowned Joslin Clinic and staff.

You would also have the opportunity to use your creative side to, with the expertise of Joslin staff,  help develop patient and clinical education materials.


  • Works closely with Director, Educational Services and the Medical Director, Professional Education & International Training / Visitor Program along with other staff in the planning, scheduling and coordinating of the Fellowship and Visitor program (International and Domestic)
  • Participates in the development of the budget for the program.
  • Interfaces and collaborates with the Coordinator, Educational Services, healthcare providers and other departments in scheduling and planning of the visitor practicums and observership program.
  • Works with CIDE staff and educators to help develop program content and implement a wide array of clinical/education programs. Plans and organizes the development of education curricula and materials by writing original material and/or reviewing the work of others; oversees the development of computer and web based educational materials including filming and film editing. 
  • With CIDE and clinic staff, oversees in the development and implementation of continuing education program for health professionals including the monthly Forum and the Annual Harriet Mackay Lecture. 
  • Participates in quality control/quality improvement activities. Helps develop and plan evaluation protocols, conferences, and meetings. 
  • Prepares for and participates in meetings and conference calls related to program development and evaluation. Develops agenda, meeting materials, minutes, and participates in discussion related to program development, implement, and evaluation. 
  • Collaborates with the Director, Educational Services and others in the development of reports, abstracts and other publications related to program development and clinical evaluations of programs. These reports include progress reports to funders and originals reports for publication.
  • Supervises undergraduate and graduate students who are doing practicums or working within the Clinic and CIDE projects.  
  • Develops protocols and educational materials as needed 
  • Assist in grant writing as needed


  • College degree preferred or commensurate experience
  • Minimum 1 years’ experience in writing and/or editing curricula
  • Experience in working in group settings; supervising others
  • Experience with film editing.
  • Act at all times with the highest degree of sensitivity, respect, and confidentiality towards research patients and their families as well as the research team and clinical providers.
  • Demonstrated understanding of HIPAA requirements with respect to patient confidentiality.
  • Skill in working independently and following through on assignments with minimal direction.
  • Be responsible for managing work in an effective manner, according to established time demands and Center needs.
  • Skill in writing program content based on adult learning theory and concise, grammatically correct documents for presentations and publications. Ability to edit content expert input to create effective curricula.
  • Ability to use computer programs including Microsoft Office, film editing software, recording sounds
  • Ability to make effective educational, clinical and interpersonal judgments,
  • Skill in interacting and working with different personalities and staff when developing program curricula, collecting patient data.
  • After training, ability to use glucose meters and electronic devices such as LCD projectors, overhead projector, digital tape recorders and microphones.
  • Ability to stand for extended periods of time during programs.


Joslin Diabetes Center is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other status protected by law.


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