The Executive Assistant and Administrative Services Manager provides support for the Chief Scientific Officer and members of the Section on Vascular Cell Biology. This role must be able to handle many requests independently, prioritize activities, and be capable of handling many projects simultaneously. In addition to the Executive Assistant duties, this individual will oversee the administrative operations of the Section administrative assistants in Research giving counsel, mentorship and training on job related duties while creating and maintaining an atmosphere and culture that fosters teamwork, cooperation, and respect.
As an Administrator, responsibilities and duties include: Meeting and conference planning, Center-wide grant and Foundation applications, training of other Section administrative assistants and directly supervising the administrative assistant for the lab. Act as a liaison between the Chief Scientific Officer and the Office of Sponsored Research/Joslin Laboratories. Work closely with the Office of Sponsored Research to complete all necessary Visa and payroll paperwork for new postdoctoral fellows. Organize informal research seminars, formal seminar series (including 4 major lectures), annual staff function(s), and end of year banquet for all of Research. In addition, the Executive Assistant is responsible for completing all paperwork associated with the initial recruitment or promotion of faculty and interacts with other Harvard affiliated institutions and the Dean’s Office to ensure completion. In addition, this position has direct interaction with all facets of Joslin (including the office of the CEO and the Board of Trustees), institutions in the Harvard Medical School area, national and international collaborators and pharmaceutical companies.
As an Executive Assistant, the responsibilities and duties include: daily correspondence, travel arrangements, correspondence composition, fellowship grant applications, manuscripts, coverage for other administrative assistants (if necessary), telephones, opening, sorting and replying to both interoffice and outside mail, scheduling calendar events/meetings, and miscellaneous items including contact with other Investigators within the Longwood Medical Area.
General office responsibilities include:
Joslin Diabetes Center is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other status protected by law